Monday Matters: The Annual Report - an update
Monday, January 5th, 2009It’s that time of the year again. It’s time for our congregation to produce its report for the upcoming annual meeting. The following is an excerpt from something I posted last year about a few changes we were making to our Annual Report:
1.) Since we have a mission statement, I suggested that instead of organizing our annual report around our committee activities, maybe we should frame it around our mission statement. So, as a session we are working together to prepare a summary report of activities for the previous year and dreams for the coming year that we hope is reflective of the mission of our congregation.
2.) We are summarizing our various budget/financial reports, so that people will get a broad brush strokes overview of the financial activity of the church. I honestly don’t think folks need to know how much the church spends on office paper or on janitorial supplies, so why report it?
My hope in making these changes was to get us closer to producing an annual report that takes the stewardship of our resources seriously by not generating useless stacks of paper and not spending anymore time on the project than it is worth. I also hoped that the report would better reflect the mission and ministry of our congregation.
Too some extent I think we succeeded on both fronts. I really felt like organizing the activities of the congregation around our mission statement was a great way to report our activities for the year. Also, we also reduced the amount of paperwork we generated, and people seemed appreciative of the new format.
Still, I think something is missing. After all the annual congregational report at its heart is focused on the institution and its particular activities. So, we report membership gains and losses. We report things that we accomplished. We report financial and budget information.
All of that is great. But the deeper question needs to be asked: Are those things really Christ’s purpose for our congregation? Are we really just about the ABCs of maintaining an institution: (A)ttendance, (B)uilding, & (C)ash?
I think the Annual Report, in its current form, communicates that the primary focus of our congregation is on maintaining the institution. And so, I am left to wonder what would have to change structurally so that our annual report focused instead on discipleship and mission? What would such a church look like, and what would its annual report look like?
